Project Cycle Management

Programming Identification Formulation QIPs Tenders Financing Implementation Coordication Evaluation/Edit

1. Programming

• General or specific strategy for assistance in country, region, crisis situation
• Reference to national strategies and indicative programme documents
• Analysis of context, problems, needs and opportunities, other players’ actions, local and international capacities, the focus of aid
• Outline for potential interventions and initial budget allocation

2. Identification

• Within the framework of national strategies and intervention strategy, possible interventions – depending on the capacity of the partners, experience of the Donor, activities of other actors - are fixed
• Operation proposals (project concept notes, identification fiches) are prepared

3. Formulation

• Relevance and feasibility of project idea as proposed in Project Concept Note
• Detailed project design, management and coordination arrangements, financing plan, cost-benefit analysis, risk management, monitoring, evaluation, audit arrangements; and
• Preparation of a Financing Proposal and a financing decision.

4. Implementation

• Delivery of the results, achieving the purpose(s) and contributing effectively to the overall objective of the project;
• Management of the available resources efficiently; and
• Monitoring and reporting on progress.

5. Evaluation

• Assessment, as systematic and objective as possible, of ongoing or completed project, policy, design, implementation and results
• Determine relevance and fulfillment of objectives, developmental efficiency, effectiveness, impact and sustainability.
• Information credible and useful, enabling lessons learned into decision-making process of recipients and donors

6. Audit

• Legality and regularity of project expenditure and income, compliance with laws and regulation
• Funds have been used efficiently and economically in accordance with sound financial management
• Funds have been used effectively for purposes intended.

Logical Framework

Contractor Coordination Mechanism

The ECOSORN Contract Monitoring and Support System presently is included in:  

1. Joining in planning sessions between contractor, ECOSORN component and ECOSORN M+E staff
2. Bi-monthly contractor coordination meetings at provincial offices
3. Contractors participation in quarterly TWG in PRDC meetings in each province
4. Field monitoring by technical staff
5. Guiding framework for preparation of Overall/Annual Implementation Plans and Inception Workplans  (format including planning, monitoring, reporting)
6. Manual “Quality Criteria”.
7. Contract Management Manual

A new, specific coordination mechanism is established: the Contractor Coordination Meeting is envisaged to meet bi-monthly and bring together all contractors on operation at that given point in time.
Experience with new contractors has shown that a strong coordination mechanism is important to avoid the projects from being fallen into activity bits and contract pieces, ensuring that stakeholders on provincial level are well informed, and beneficiaries on commune level do participate to allow both groups to claim substantive ownership on the project.